Club Permit Scheme & Forms

Club Permit Scheme 2015.

Effective 31st January 2015 changes to the Club Permit Scheme were introduced in Victoria.

The revised Club Permit Scheme places additional obligations on LCV and the Club is required to sign a new agreement with VicRoads that it will meet it’s obligations.

The new Scheme also places additional obligations on permit holders.  VicRoads has the right to revoke the Club’s approval for the purposes of the scheme or to suspend or cancel a permit if the permit holder fails to comply with the permit conditions.

A copy of the new Road Safety (Vehicles) Amendment (Club Permit) Regulations 2010 has been uploaded to this website and we encourage both first time applicants for Club Permits and current permit holders to read and familiarise themselves with this document and with the documents relating to the Scheme on the VicRoads website (link).

Renewals of existing permits

The changes affect applications for new permits.  Renewal of existing permits appears unchanged, so renewing permit holders must complete the VicRoads Renewal Notice and forward it to the Membership Secretary at the Club’s postal address together with a stamped self addressed envelope for return of the application.

Note that if the permit expires and is not renewed within 90 days of expiry a new permit application will need to be submitted.

First applications for light motor vehicles built after 31 December 1948 but more than 25 years old.

This is the CPS category of vehicle most commonly in the Club and found in the LCV CPS database.

The Club has revised its process to handle first applications or renewals of Club Permits:-

First time applicants must:-

1          Obtain a Roadworthy Certificate (RWC) for each vehicle for which a Permit is sought.  This includes persons wishing to move their vehicle from full registration to the Club Permit Scheme.

2          Complete a revised VicRoads Club Permit Application Form and a Vehicle Eligibility and Standards Declaration Form (available to download from this website  or in printed form from VicRoads offices) as well as a LCV Club Permit Application Form.

3      Obtain dated photographs of the vehicle(s) including images of the front, driver’s side, rear, driving position (side on, and if the vehicle has doors, with driver’s door open) and where possible identifiers such as chassis number and engine number.

If the photographs are not dated, a letter confirming the date on which the photographs were taken must be included with the application

The Club reserves the right to ask a Member to present their vehicle for inspection by one of the signatories so that its eligibility under the Scheme can be validated.

4          If the vehicle(s) is modified the applicant must advise the LCV signatory of those modifications and advise whether they meet the requirements of

  • Vicroads’ Guide to Modifications for Motor Vehicles (Vehicle Standards Information No 8) and
  • Vicroads’ Guidelines for modifications to vehicles operated under Victoria’s Club Permit Scheme (Vehicle Standards Information No 33).

If the vehicle(s) is modified outside these Standards/Guidelines a Vehicle Assessment Signatory Scheme (VASS) approval certificate must be provided.

5        A copy of the RWC (if applicable), the VicRoads Application Forms, together with photographs of the car and a completed LCV Club Permit First Application are to be forwarded to the Membership Secretary at the Club’s postal address together with a stamped self addressed envelope for return of the application.

NOTE: The Club reserves the right to sight the original of the RWC to validate its authenticity before signing the member’s VicRoads Application Form.

6        The applicant is responsible to submit the required documentation and relevant payments to VicRoads.

LCV Authorised Signatories

The Committee has decided there will be only two authorised signatories for Club Permit Applications/Renewals – The Membership Secretary is the primary signatory and the President is the back-up signatory.

Other vehicle categories

  • Vehicles built before 1949 (including modified vehicles).
  • Modified light motor vehicles (GVM of 4.5 tonnes or less).
  • Heavy motor vehicles (including modified vehicles).
  • Motorcycles (including modified motorcycles).

Owners of such vehicles should carefully consult the VicRoads website regarding the requirements for these vehicles to be accepted into the Club Permit Scheme.

Replica vehicles

Members should note that definitions of replica vehicles are still to be developed by VicRoads.  Pending finalisation and publication of these definitions the Club will take a conservative view regarding the eligibility of vehicles presented as replicas.



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